We're hiring a Financial Manager

Financial Manager

Appalshop, Inc.

Who We Are: Founded in 1969, Appalshop is an organization of storytellers in the coalfields of Eastern Kentucky who uplift Appalachian voices by offering them space to tell their own stories in their own words through documentary film, community radio, a record label, youth programs, theater, and community development. Appalshop is an equal opportunity employer, and we value a diverse workforce. Our employment policies and practices are applicable to all employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. 

Who You Are: We are looking for an organized, experienced Financial Manager who lives near Jenkins, Kentucky, or is willing to relocate. You'd be a good candidate for this position if you love working with numbers and supporting nonprofit artistic work in a way that ensures it is financially sustainable.

Job Responsibilities: The Financial Manager is responsible for the accounting and budgetary management of Appalshop and reports to the Director of Administration. This role: 

• oversees Appalshop's financial management by leading the annual budgeting process and working closely with program managers/directors to ensure budgets are balanced and followed
• oversees Appalshop's accounting by handling deposits and invoices and working closely with the development team to ensure donations are documented
• prepares and submits financial reports as required by funding sources and for the Board of Directors with oversight from the Director of Administration
• monitors cash flow and alerts the Director of Administration to any issues
• monitors Appalshop's 990 and audit processes by working closely with external accountants

Job Tasks: The Financial Manager undertakes a set of tasks (listed below) that enables Appalshop to be financially sustainable. Concretely, we foresee the Financial Manager as someone who has a good understanding of Appalshop's role in the community, who is a critical thinker and problem solver, and is experienced with nonprofit accounting and working with funders.

Financial Management

• Participate in the annual budgeting process, engaging with staff and the Board of Directors' Financial Committee.
• Prepare and submit financial reports as required by funding sources.
• Advise on long-range financial planning by communicating with administration, the Board of Directors, and Board committees.
• Prepare financial reports as needed for internal meetings and Appalshop Board meetings
• Ensure that an annual fiscal audit has been executed by an independent CPA/audit firm and submit all materials requested by the auditor in conformity with generally accepted accounting principles.
• Ensure that the annual 990 filing is completed.
• Advise administration and the Board of Directors with the help of investment advisors about how to maintain Appalshop's endowment and finances.

Accounting

• Receive and deposit funds within seven days of physical receipt, into the corporate banking accounts.
• Reconcile all accounts monthly, process accounts payable, and process bi-weekly payroll.
• Monitor cash flow and prepare cash flow projections as needed or requested.
• Advise on forecasting for future fiscal periods to the Director of Administration and Director of Strategic Partnerships.
• Work with external accountants to complete month- and year-end close.
• Ensure all taxes are filed on time (currently the external accountants handle this).
• Maintain petty cash.
• Other duties as assigned by supervisor.

Outcomes for the Financial Manager's Work:

• Clear accounting records, accessible to necessary stakeholders
• Timely audit reports
• Timely 990 filing
• Improved documentation of grants received
• Clear financial reports for internal and external stakeholders
• Balanced budgets for all programs
• Timely payment of invoices and intake of deposits
• Timely alerts to the Director of Administration about cash flow issues
• Paperless(ish) workflow

What Skills and Experience You Must Have:

• At least 2 years of accounting experience
• A minimum of a Bachelor's degree in Accounting
• Strong skills in Excel and Quickbooks
• Strong writing and prioritization skills

What Would Be Nice to Have (but not required):

• Experience accounting in a nonprofit environment
• Advance degree in Accounting
• A deep understanding of the intricacies of nonprofit accounting

Compensation: This role’s starting salary is $60,000-$70,000, commensurate with experience.This is a full-time salaried position with full benefits including 100% employer paid health insurance, generous retirement and life insurance benefits package. Appalshop has a 32-hour workweek with Fridays as flex days.   

Location: Appalshop’s main offices are located in Jenkins, KY. This role is in-person.

To apply for this position: Please submit a resume, cover letter, and a list of three professional references to [email protected] with the subject line: Financial Manager - Application. The deadline for applying is January 17.